Maintain health and safety records and statistics and keep all your written health and safety records organised and available for reference. Employers are required to keep health and safety records and statistics on file. Examples of documentation include training activities, first aid treatments, and incident investigations. Written records and statistics can help to:
identify trends for unsafe conditions or work practices so you can take steps to correct these potential hazards;provide material for education and training; andprovide documentation in case it is requested or if an incident occurs and you need to prove that you did all you could reasonably do to prevent it.
Records and statistics that should be maintained include:
records of consultation on safety matters with your workers;health and safety program reviews that can help track the progress of the program;worker orientation records that can help ensure that workers are getting the education and training they need;inspection reports that can provide historical information about hazards a business has encountered and how they were dealt with;monthly meeting records that can help monitor how promptly and how well action items have been carried out;incident investigation reports that can clarify which hazards have caused incidents and how they were controlled;first aid assessments that can help determine the first aid requirements for the workplace; andfirst aid records that can provide injury statistics that will help prioritise health and safety efforts.
Statistics that may be of value include the:
number of incidents and injuries each year;number of workdays lost each year; and,cost to the business from workplace injuries each year.
- 0.1 Why is it important to keep records safe?
- 1 What is the meaning of safety record?
- 2 What is the purpose of keeping and storing records?
- 3 Why is it important to keep daily records?
- 4 What is the most important reason why all accidents should be recorded?
- 5 What are the four important qualities of records?
Why is it important to keep records safe?
The Importance of Secure Systems for Recording, Storing and Sharing Information
These are legal requirements under the data protection act Legal requirements are reinforced by inspection and organisational standards of behaviour and practice which staff must follow. Records can be used to abuse a person if they fall into the wrong hands, every effort needs to be made to prevent this from happening Individuals’ data needs to be kept secure so that third parties who have no right to know about it do not have access to it either by gaining access to it deliberately or accidentally (e.g. a service user who overhears a conversation two staff have about another service user’s personal life is gaining access to their data illegally even though it might be accidental) Data about individuals is personal and confidential to the person and the person has the right to expect that it will be handled safely and securely The law says only relevant data should be stored on individuals, this makes it likely that anything recorded is, therefore, sensitive information Individuals have their right (both legally and morally) to decide what information about themselves is shared, how it is shared and with whom Health and care workers and professionals have a duty towards those they support with regards to the standards they should meet Frivolous attitudes towards confidentiality are a lack of respect and thus not in line with being caring, compassionate, competent, or committed to service users. It is likely to result in the infringement of people’s dignity.
Security is not just about keeping personal data in a locked cabinet or password protected it is about knowing that it must not be passed on and shared to third parties who may make an unauthorised or non-need to know request to access it. Sometimes what appears to be innocent gossip may result in a breach of confidentiality. : The Importance of Secure Systems for Recording, Storing and Sharing Information
Why is it important to maintain health and safety?
Why is it important? – It’s good to know the benefits, so we’ve listed 10 reasons why health and safety is important.
It is morally right to ensure your workers return home safe and healthy at the end of every working day. By protecting your workers, you reduce absences, ensuring that your workplace is more efficient and productive, Research shows that workers are more productive in workplaces that are committed to health and safety. Reducing down-time caused by illness and accidents means less disruption – and saves your business money, In some countries, health and safety legislation is criminal law and you are legally obliged to comply with it. Legal breaches can result in prosecution, fines and even imprisonment of senior executives. To attract investors and partnerships you may need to demonstrate your commitment to sustainability and corporate social responsibility, which will include how you protect your workers. Increasingly, customers want to buy products and services that are produced ethically – so you also need to think about the work practices throughout your supply chain and deal only with ethical suppliers that protect their workforce. More and more, job hunters – particularly Millennials and Generation Z – seek roles with employers who share their values, so without strong corporate responsibility and sustainability practices you may struggle to attract or retain the best employees, A good health and safety record is a source of competitive advantage : it builds trust in your reputation and brand, while poor health and safety performance will directly affect profitability and can result in loss of trade or even closure of the business. Good health and safety at work secures long-term benefits for you, your business and the wider community.
What is the meaning of safety record?
A record showing how effective safety measures have been.
What is the purpose of keeping and storing records?
Why keep records? – Records contain information that is needed for the day-to-day work of government. Their purpose is to provide reliable evidence of, and information about, ‘who, what, when, and why’ something happened. In some cases, the requirement to keep certain records is clearly defined by law, regulation, or professional practice.
refer to records of past transactions in order to perform subsequent actions produce evidence of financial or contractual obligations, to avoid dispute or protect against legal liability draw on evidence of past events to make informed decisions for the present and future account for its actions and decisions when required to do so
The records of government also help to protect individual rights and entitlements, safeguard the public interest, and contribute to the historical record of Manitobans’ personal and collective experience. back to top
Why is it important to keep daily records?
The importance of keeping your books & records in real-time With the ever-enhancing pressure on businesses to be more competitive within the market, the capability to know how you’re performing in these unprecedented times is more essential than ever.
This is where real-time accounting comes into force to an even larger extent. Historically, it was common to only bookkeep quarterly for VAT or annually for year-end accounts, however only viewing accurate figures quarterly or annually does not give an accurate picture of your business, whether you are looking at your P&L or stock figures.
If you keep daily records of all transactions that come in and out of your business, you can recognise areas which are doing well and those that need some improvements. If you keep your data precise and up to date, you can make decisions when they are required.
- In today’s business world, time is costly.
- How often do you utilise your management accounts information to help you run your business on a daily business? How quickly can you currently access your data? Or maybe, it’s the information that’s inaccurate and not useful? This is where real-time accounting can give you the help and accuracy you need.
Keeping your accounts in real-time gives you information instantly. You will be able to see your current financial position and profit & loss statement within seconds and with this detail, you can be more driven to helping your business grow.
- So what accounting software would be recommendable to keep your books and records in real-time?
- We are Xero platinum partners and have seen it help businesses by making bookkeeping tasks faster and reduces manual data entry error.
- Click to find out more about Xero.
Here’s a screenshot of a Profit & Loss Statement on Xero, comparing budgeted figures to actual figures. With real-time data, you can immediately identify areas that need reorganising and restructuring to ensure increasing profitability and growth in your business.
- * (Profit & Loss Statement used from Demo Company in Xero)
- Real-time accounting will give you peace of mind and confidence of a true up-to-date reflection on your business accounts.
- For more information on the Job support scheme please visit
- (E) or (T) 01908 219100 (W) advaloremgroup.uk
: The importance of keeping your books & records in real-time
What is the most important reason why all accidents should be recorded?
Why It’s Important To Report Accidents At Work – There are several reasons why it’s important to report accidents at work. These include:
Meeting legal requirements. As mentioned in the previous section, employers have a legal duty to report certain types of accidents, incidents, and work-related diseases. Failing to do so can result in legal action being taken against the company. Preventing further accidents and injuries. By reporting work accidents and incidents, employers can identify the cause of what happened and then take any required steps to stop it from happening again. This is particularly important in cases where the accident was caused by a workplace hazard such as faulty machinery or damaged shelving that would likely injure other employees. Improving workplace safety. By reporting an accident at work and assessing the cause, businesses can implement measures to further improve health and safety in the workplace. This might include carrying out regular risk assessments, training employees on how to use equipment safely, or updating their current policies and procedures to address any identified hazards. For example, if an employee slips and falls at work because the floor was wet, the company may have to put up warning signs or cordon off the area or additional measures to ensure that the floor is kept dry in the future. Protecting employee rights. If an employee is injured as a result of a workplace accident, they may be eligible to claim compensation. By reporting the accident, the employer can ensure that the employee’s rights are protected and that they receive the help they may need. Protecting the company. Accidents at work can be costly for companies. This could be due to compensation being paid to the injured employee that leads to an increased cost of their employer’s liability insurance for example, and costly for the company due to lost productivity. By reporting workplace accidents and taking steps to prevent them from occurring, companies can protect themselves from these additional costs.
In addition to the above points, companies that have a good health and safety record are more likely to attract and retain employees, as employees will feel more confident in the safety of the workplace.
What are the 5 principles of record keeping?
UW-Madison Libraries – What are the Generally Accepted Recordkeeping Principles for UW-Madison Campus? The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records.
ISO 15489 : Records management is a globally recognized requirement. In 2001, the International Organization for Standardization (ISO) issued ISO 15489, a standard for developing a records management program. Requirements for records management programs are also outlined in both Wisconsin Statutes and the Board of Regents Policies.
: Generally Accepted Recordkeeping Principles
What are the four important qualities of records?
Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.
What are the 3 methods of storing records?
There are three basic ways of storing files: lateral, vertical and stacking. Lateral filing is done in four‐drawer filing cabinets, with the files held upright on their long narrow edge, often within a ‘hanging folder’.
What are the benefits of good documentation and record keeping?
Documentation increases the collective knowledge of everyone that you work with. When it becomes the norm on your team to share information, you’ll benefit from increased transparency and a culture that’s more collaborative and strategic.